Rotary Club of Sunbury Market

Stallholder Information and Conditions

 

General Information

Market Dates
The Sunbury Market is held on the first Saturday of each month, with the exception of January, when there is no market.

Location
Sunbury Community Centre & Neighbourhood House, Elizabeth Drive, Sunbury
Mel Ref 382 A4 (next to the CFA).

Trading Hours
Market trading hours are 9:00am to 2:00pm.

Setting up time is from 7:00am, Sites will be held until 8.00am and then may be reallocated if the stallholder has not arrived.

Packing up time is from 2:00pm, no exceptions. (Extreme weather conditions will be taken into consideration by management).

Car Parking
In order to provide as much car parking space for customers, if possible, please park your car on the street. Preferably not in front of the Community Centre.

Parking is not permitted on the median strip in Elizabeth Drive at any time.

Stall Fees (GST inclusive)
Permanent Stallholders - Permanent rates are to be paid one month in advance

• Permanent Indoor:   $25 per site, up to 3 metres in size with your own public liability insurance
• Permanent Outdoor: $20 per site, up to 4 metres in size with your own public liability insurance

 

Casual Stallholders - Payment to secure your allocated site should be made in advance and cheques should be made out to the Rotary Club of Sunbury.

• Casual Indoor rate:  $30 per site, up to 3 metres in size with your own public liability insurance
• Casual Outdoor rate:$25 per site, up to 4 metres in size with your own public liability insurance

• Casual rates for the November/December markets are $35 indoors and $30 outdoors with your own public liability insurance

 

Public liability insurance is essential for you to be a stallholder at the Sunbury Market (minimum of $10 mil. If you do not have current PL insurance then you can pay an extra $6 to the Rotary Club, who will take out insurance on your behalf. The terms of the policy state that should you cause injury to someone else, or their property, you would have to pay the first $500.  The insurance is with Freeman Mc Murrick Pty Ltd. Certain products are not covered by their policy, these include: medicines, potions, oils, fragrances, soaps and beauty products (but oils, fragrances, soaps and beauty products will be covered if predominantly consisting of natural ingredients), massage, manipulation, hazardous, inflammable or dangerous goods, second hand mechanical goods, electrical goods and toys (new mechanical/ electrical goods and toys will be covered).

Stall & sites are allocated at the Market Coordinator's discretion. 
We do not supply or lease tents/tables.

Rules & Regulations

• Only products listed and approved by the coordinator on the current application may be sold.  If you wish to add new items to your stall, a request in writing must be approved by the Coordinator.
• Notification of non-attendance of stalls is required by phoning 0400 907 793 or email rotaryfamilymarket@rotaryclubsunbury.org.au
• A refund will be paid providing the booking was reallocated.  A request for a refund must be in writing within 14 days.
• Stallholders lose their permanent status if they cancel attendance at more than two markets in a financial year.
• Stallholders are responsible for leaving their site and the surrounding area clean and tidy.  Boxes, cartons and rubbish must be removed at the end of the day.
• Stallholders must confine their displays and signs to the stall site and keep aisles clear for patrons.
• Stallholders must not block exits.
• Stalls must not pack up before the advertised 2pm closing time.
• It is the responsibility of the stallholder to trade in accordance with Market, State and Hume City Council regulations.
• Food stallholders must be registered with Streatrader and comply with all relevant food and food handling regulations and standards pertaining to local government.
• Stallholders using gas or electrical appliances must have a suitable fire extinguisher or fire blanket on site.  Electrical leads must be tagged by qualified tester every 12 months. Generators must be diesel fuelled.
• Loud product promotion is not permitted.
• Smoking is not permitted.
• Stall holders must report any incident or accident that involves loss or could be expected to give rise to a future claim.
• Please note that for stalls that require mains power the maximum rating is 10amp if your equipment requires higher then you must have auxilliary power eg Portable generator.

Market Management provide a First Aid Service at every market during market hours.

How to apply for a stall

• Complete a written or on-line stallholder application.
• On-line applications can be submitted via Rotary Club of Sunbury web site - via the online booking form
• For your application to be processed quickly and smoothly, it is important to supply as much information as possible.  Be sure to complete the application with all relevant information (Public liability insurance certificate, Streatrader certificate for food vendors) prior to submitting it.
• Food stalls only – attach a copy of your Streatrader certificate
• DO NOT SEND ANY MONEY – contact will be made by email within four weeks on receipt of your application.
• You will be able to pay by direct debit or on Market Day
• Filling in the application form does not guarantee an offer of a site.

 

All correspondence to:     Sunbury Market
PO Box167, Sunbury  VIC 3429

Phone:          0400 907 793
Email:             rotaryfamilymarket@rotaryclubsunbury.org.au